Every day, the world takes an incalculable number of photos. Instagram alone is responsible for roughly 95 million photos a day, and that doesn’t count all the images that are sent to different services, shot with DSLRs, or never uploaded. If you love your smartphone or digital camera, you’re probably taking hundreds of photos all by yourself each year, and if you’re a professional photographer that photo collection will grow even faster.
As a result, many photographers find themselves stuck with a huge number of images and no good way to sort through them. Your computer’s operating system may include a very basic tool for organizing your images, such as the macOS Photos app, but it’s often hard for a simple program to keep up with the incredible number of images created in the modern world. So what’s a photographer to do?
After some careful testing using my own roughly-organized photo collection, I’ve selected ACDSee Photo Studio as the best photo management program, no matter whether you’ve got a few images to sort through or thousands. It has a solid set of filters and tags, it’s easy to use, and it’s quite responsive when handling photo collections with tens of thousands of high-resolution images.
If you’re a casual photographer looking for a great photo manager on a budget, you may want to look at the free alternatives I tested. They provide more basic flagging and filtering of your collection, but you can’t argue with the price. The interfaces take a bit of time to get used to and are not nearly as capable as ACDSee, but they can still help you bring order to the chaos of an unsorted “Photos” folder.
Table of Contents
Why Trust Me for This Review?
Hi, my name is Thomas Boldt, and I’m an avid photographer. I’ve worked as a professional product photographer in addition to my own personal photography practice, and I have to admit that before I finished these reviews, my personal photo collection was a mess.
I organized my images based roughly on the time they were photographed, but that was the extent of it. Nature photographs are mixed in with landscapes and experiments, and occasionally a memory card dump would include some work images mixed in. I would randomly tag things in Lightroom, but it could hardly be called organized.
So wait, you’re asking yourself, why would that make me trust you about photo management, Thomas? Simple: my need for the best photo management software is the same as yours, and the winner for large collection management is what I’m now using for my personal photos.
Once I accepted that my collection needed organization (grudgingly, since I always love photographing more than organizing), I decided that I would only be using the best photo management software available. There’s still some work to do – there always will be, unfortunately – but I’ve found a system that works well.
Last but not least, it’s important to point out that I received no compensation of any kind from the associated software developers for writing this article, and they had no editorial input or review of the content.
Do You Need Photo Manager Software?
As I mentioned earlier (maybe confessed is a better word), I haven’t always been the most diligent when it comes to properly organize my photographs. A few scattered folders based on the locations or dates that I took the photos and that was about the extent of it. Eventually, I got my act together and organized everything into folders based on month, but even that was a huge chore.
I was a bit surprised to find how much even that small amount of organization made a difference in my ability to find the images I was looking for, but that wasn’t all. The real surprise was that there were a number of great photos mixed in that I had completely overlooked due to my complete lack of organization. If you’ve got the same problem, then you will definitely benefit from a good photo manager.
If you’re managing tens or hundreds of thousands of photos spanning several years, you absolutely need to keep them organized. All the great photos in the world are worthless if you can’t find them when you want them. But if you’re just managing your holiday snapshots and your Instagram photos, you’re probably better off with a simple folder system. It might be worth exploring some of the free options, but casual photographers won’t get nearly as much benefit from a paid program.
After all, it’s important to remember that even the best photo manager won’t instantly organize, tag, and flag all your photos. You still have to do the large majority of the work yourself – at least until the days when artificial intelligence gets reliable enough to suggest the tags for you!
Best Photo Management Software: Our Top Pick
ACDSee Photo Studio Home
ACDSee has been around since the very earliest days of digital imaging on home computers, and their expertise really shows. ACDSee Photo Studio (review) is available in a number of flavors, but the Home edition is the most affordable version that includes digital asset management features. It also includes a built-in photo editor, but you’re better off with a dedicated program to handle your editing stage.
It’s available for all versions of Windows for $29.95, but a bundled subscription is available for just under $8.9 per month. There is also an unrestricted 30-day free trial available, but it does require the creation of an account in order to complete the launch process the first time you run it.
There is a Mac version of ACDSee available, and while it doesn’t work exactly the same way, my research indicates that it’s just as capable as the Windows version.
ACDSee does an excellent job of walking you through the initial setup process, including a quick guided tour that covers all of the most important functions of the program. If you accidentally close it or need to refresh your memory, you can launch it again at any time, but the interface is designed in such a way that it’s not too hard to figure out on your own.
Most of the time you’ll probably be working in the ‘Manage’ window, as you would expect. This allows you to see all the images in a given folder in a variety of ways, although using the default thumbnails is probably the most efficient way of sorting through them. I increased the size of the thumbs, as the default size was too small for easy viewing, but otherwise, the default interface is perfectly workable.
From here, you can tag any and all of your images with star ratings, color labels, and ‘Pick’ flags which are perfect for identifying your final choice image from a set of possible options. You can also review all of your ITPC and EXIF metadata, as well as apply categories and tags.
It’s important to note that if you want your ACDSee metadata work to be visible to other programs, you’ll have to actively choose to embed the data into the image file. It’s a simple process, but even still, not every piece of metadata will be available to every program. Star ratings created with ACDSee are visible in Adobe programs, but color tags and keywords are not.
At the bottom of the metadata pane, you can switch to the ‘Organize’ tab, which will allow you to quickly add keywords to your images. You can do this individually or by selecting multiple images and choosing from your established keywords, which prevents you from accidentally creating a bunch of similar but distinct keywords by accident.
While the Manage pane is definitely the most useful way to review your files, ACDSee does include an interesting timeline-based method under the confusingly-named Photos tab. It gives you an almost stream-of-consciousness method of reviewing your images altogether, and you can choose to view them based on a year, a month, or a week. It may not be the most efficient way to review, but it’s a good way to get a sense of your entire body of work.
At any time, double-clicking a thumbnail will bring you to the View window for a much larger view. You can still use your keyboard shortcuts to tag, flag, star and add color labels to your images in this mode, which makes it much easier to choose the winner between a set of similar images. The only thing missing from this mode is the ability to compare two images side by side, which seems like a real missed opportunity.
The only time that I had a problem with ACDSee was when I switched to Edit mode. It should allow me to do some very basic adjustments on my images, but it consistently failed to load the RAW files shot from both my D7200 and my D750. It warned me that my images were 16-bit color depth and that any changes would be saved in 8-bit, but when I clicked OK the image never finished loading.
Strangely, when I tried it with 16-bit RAW files from my old Nikon D80, it worked perfectly. This is likely due to the specialized RAW format that I set the newer cameras to use, but since we’re more interested in the photo management aspects of the program, I chose not to hold that against it.
Outside the program itself, ACDSee also installs a shell extension called PicaView. Shell extensions are visible when you right-click on a file in Windows Explorer, and with PicaView installed, you’ll be able to see a quick preview of the file as well as some of the basic EXIF data. This is extremely helpful when you need to find the right file, although you can disable it in the Options section of the Tools menu if you don’t want to use it.
That’s not all it can do outside of the program, however. If you want to include your smartphone images in your photo collection, ACDSee Mobile Sync will allow you to quickly and easily transfer images to your computer wirelessly. No more complex import process – you just select the images you want and press Sync, and they’re available on your computer. The app is available for both Android and iOS, and is completely free.
Overall, ACDSee Photo Studio offers an excellent range of ways to interact with large photo collections and makes it much easier to sort and tag lots of images at once. With the exception of the small issue editing lossless NEF RAW files, it handled everything I threw at it with ease. I’ll be using it to bring order to the chaos of my photo collection, and hopefully, I’ll discover even more great images that I lost somewhere along the way.
Other Paid Photo Management Software
If ACDSee isn’t something you’re looking for, here are some alternatives you may consider.
1. SmartPix Manager
Despite the fact that SmartPix Manager has gone from version 12 to version 20 since I last reviewed it, it doesn’t feel like much has changed. The interface and import process are identical, and the performance feels roughly comparable as well. It’s available for all versions of Windows as far back as Vista (even though nobody should be using Vista anymore).
During the initial startup phase, SmartPix requires you to import all of your images. This is a much slower process than some of the other managers I reviewed, although it does provide the opportunity to apply keywords while importing. For my situation, that wasn’t particularly helpful since my images are stored in month-based folders, but if you store things differently it may be helpful. I was able to bypass it by selecting no keywords and checking the ‘Do not prompt me’ box, but the initial import process is still quite slow despite my computer’s tech specs.
Once the import process is complete, you’re taken to the main interface, where it turns out that you actually CAN just browse through folders. It also still needs to build thumbnails for each image imported to the media library, which completely defeats the purpose of an extremely long import process. Color me unimpressed.
It’s possible to add star ratings and keywords, and this is one of the few areas that SmartPix Manager has definitely improved. The star rating process is now simple enough to actually be worth using, but I’m still not a fan of how it handles keywords. It’s fast enough to apply keywords, but you have to create new keywords in a separate section of the program. If you shoot a wide variety of subjects, you’ll find yourself getting frustrated quickly.
2. ThumbsPlus
Hilarious note: the first time I ran ThumbsPlus, it crashed on loading because my main drive didn’t have a volume label, which it apparently uses to differentiate between drives. Since I didn’t want to accidentally wreck my backup drive, I simply named it Local Disk (which is the default name anyways).
Like some of the other slow managers that I reviewed, ThumbsPlus seems to disregard the JPEG previews embedded in RAW files and insists on creating a new thumbnail for each one. This is an incredibly slow process, but at least it doesn’t prevent the user from loading the program while it scans the way SmartPix does. That upside is short-lived, however, because the rest of the program doesn’t make waiting worth your while.
As a photo organizer, it doesn’t really compare to the more comprehensive and polished programs I reviewed. It offers basic flags and the ability to add metadata keywords, but there are no star ratings or color labels to help you choose winning images. There also seems to be an issue with importing basic EXIF data, as it messes up the organization names for certain tags.
One unique and surprising feature of ThumbsPlus is the ability to write Python scripts to process your images. I have a hard time seeing how this would be of help to most photographers, but if you happen to also be a programmer, you might get a kick out of writing scripts. Unless this specific feature appeals to you, you’ll definitely want to look elsewhere for a photo manager.
3. Adobe Bridge CC
If you use any Adobe Creative Cloud software, you probably already have Adobe Bridge CC installed. Even if you don’t have it installed, you may have access to it through your Creative Cloud subscription. It’s not available on its own, but it acts as a companion program for the rest of the Creative Cloud software suite as a way to bring all your digital assets together.
Like ACDSee, it doesn’t require an import process to start working with your images, and this is a huge timesaver. It also shares basic star ratings with other programs, although that seems to be the extent of its cross-program compatibility beyond IPTC standard tags, unless you’re using Adobe programs.
If you’re a Lightroom Classic CC user, your tagging system will transfer between the two, although you’ll have to refresh your Lightroom catalog with the data from Bridge when you make a change. Irritatingly, this process removes all the adjustments that you might have made to the image in Lightroom rather than syncing them, even if all you did was add a star rating.
It feels like Adobe really dropped the ball here in terms of interoperability, especially since they control the entire ecosystem. They had the chance to make a great standardized system, and it feels like they couldn’t be bothered. While Bridge has some definite advantages in terms of speed and polish, this frustrating aspect kicks it out of the running for the best photo manager.
4. IMatch
After a few seriously bad programs, IMatch was a very refreshing change. It still required importing all my files to the database, but at least it provided concrete information about how long it would take. The interface is simple but well-designed, and there is a much more extensive set of labels, tags, and star ratings than I found in any other program I reviewed.
IMatch also offers an interesting option for professional photographers who need to share work with their private clients. By installing the IMatch Anywhere extension, it becomes possible to browse your database (or selected portions of it) over the web. None of the other programs I reviewed offered similar functionality, so IMatch may just be the best choice for photographers who work closely with clients.
Overall, IMatch is an excellent choice for managing large numbers of files. The only places it loses out slightly are in the ‘ease of use and ‘fast and responsive’ category, and it is definitely not intended for casual users. Professional photographers who are looking to switch from Lightroom to a more robust organizational system will also appreciate the built-in Lightroom catalog importer.
If you have more patience than I do or you’re not interested in ACDSee, IMatch is a very good fit for a professional photographer with a huge image collection. Priced at $109.99 USD, it’s the most expensive program I reviewed and it is only available for Windows, but it may be just what you need.
5. MAGIX Photo Manager
MAGIX Photo Manager was one of the more frustrating programs to install. The free 29-day trial version requires a serial key that can only be obtained by creating an account with MAGIX. During the installation process, it asked me to install a number of additional programs that I was completely uninterested in, including a music creation program and a system cleaner. I don’t know if these programs are bundled into the full version installer, but it’s usually a red flag when a developer tries to get you to use someone else’s programs during the installation process.
MAGIX was quite slow to generate thumbnails from each image, and seems to be more focused on exporting images and creating slideshows than it is on actually managing your images. You can set basic star ratings, keywords and categories, but the window for doing so is not visible by default, and once you enable it, it shows up as a tiny window as though it were an afterthought. When you factor in the fact that MAGIX costs $49.99, you’ll see that there are definitely better options for photo management.
Editorial Mention: Flipsnack
Flipsnack digital flipbook maker is an online photo album maker that allows users to manage and showcase their photographs in a more engaging way by adding a 3D page flip effect and various interactive elements.
It comes with a user-friendly interface and drag-and-drop functionality so you can easily edit and arrange your selected photographs. It also offers a plethora of fully-customizable templates that come right in handy when you lack time or creativity. Flipsnack is suitable for every type of user, whether you are a professional photographer or someone who’s simply looking to showcase your dearest memories.
With Flipsnack, you can customize your photos, crop them, and resize them according to your taste. You can also add interactivity to your photo albums by attaching interactive elements like audio; video; photo slideshows and social media buttons so you can offer easy access to your preferred social platforms.
Flipsnack offers multiple options when it comes to sharing your photo album, therefore you can share it via a link, email, social media, or you can embed it on your website to expose your content to a wider audience. You can also download your photo album in multiple formats such as HTML5, PDF, GIF, and MP4.
You can read our full review of Flipsnack here.
Free Photo Manager Software
Of course, you don’t have to pay to get a good photo manager – but it’s usually worth it for managing a large and growing collection. Most free photo managers don’t provide the same level of flexibility and polish that you’ll find in a well-designed paid competitor, but there are a couple that stand out. If you’ve only got a few images to manage or a limited budget, here are some good free alternatives that will help you keep your photo collection under control.
FastStone Image Viewer
FastStone Image Viewer lives up to its name: it is definitely fast. It uses the embedded JPEG previews included in the RAW files to achieve its speed, which makes me wonder why some of the other paid programs don’t do the same.
Unfortunately, it only has limited tagging capabilities, allowing you to flag a photo as a pick or not. You can view the EXIF data for each image, but you can’t add keywords, ratings, or any of the other options you’d expect from a paid program. If you’re looking at JPEG files, you can add a JPEG comment, but that’s the extent of it.
It also includes some basic editing features, but you wouldn’t want it to replace a dedicated image editor. If FastStone ever gets around to incorporating some additional tagging and metadata features, it could have a solid competitor for some of the paid programs on this list.
XnView
XnView is similar to FastStone in that it is very fast, but it has some better image organization features. In addition to tagging photos as picks, you can also set star ratings color labels, and assign categories. You can’t add or edit any keywords, and it doesn’t support IPTC metadata, but you can view EXIF and XMP data (though in its raw XML format).
The main problem with XnView is that it’s not nearly as user-friendly as it could be with a bit more thought. The default interface is oddly designed and hides some of the most useful organization features. With a bit of customization, it can be made much more workable, but many users won’t have the know-how to edit the layout.
Of course, you can’t argue with the price, and XnView is definitely better than some of the paid options I reviewed on this list. If you’re on a tight budget and you don’t mind working with a cramped interface, this might be just the photo manager you need. You can download it here free for personal use (Windows only), though if you plan to use it for a business there is a license fee of € 26.00.
Honorable Mention: DIM (Digital Image Mover)
This is probably the simplest possible photo organization tool, but not because it’s user-friendly – quite the opposite, as you can see in the screenshot below.
It’s available for Windows and Mac here, but all it really does is sort a huge unorganized set of files into your choice of subfolders. I’m including it because it’s what I used to sort my mess of files into neat year- and month-based folders, which started me on the journey to a properly organized photo collection.
I strongly recommend you create a backup of your images first in case you make a mistake in the configuration, but once you get the hang of it, the process is quite fast. Who knows – it might just help you see the value in a properly organized photo collection.
The Ins and Outs of Image Metadata
All photo organization is accomplished through metadata (data about your data) that is included in your image files. It can describe the basics of your camera settings or be as thorough as full keywords identifying subjects, the photographer, location details, and so on.
There is a standardized metadata system called IPTC (International Press Telecommunications Council) which is the most widely-supported cross-program method of tagging. It’s used by many stock photo sites and press associations and is the safest way to ensure your images are properly tagged.
You can read and write these tags natively in the Windows and macOS operating systems, but only for certain common file types like JPEG. If you’re looking at RAW files, your OS will probably let you view the associated tags, but won’t let you edit them. You’ll need a photo manager or editor to do that since your OS doesn’t know how to re-save your RAW files.
Eventually, Adobe came along and decided that users needed a more flexible system, and created the XMP (Extensible Metadata Platform) standard. This incorporates IPTC tags and allows for some cross-program tagging functionality, but unfortunately, not every program is able to read that data.
Search engines are also relying more heavily on metadata in their efforts to provide the most accurate search results. Having your photos properly tagged when you send them out onto the web can make a huge difference when it comes to gaining exposure! That reason alone should make it worth keeping up with your organization tasks, but unfortunately, there’s a darker side to it as well.
IPTC and XMP tags aren’t the only way to generate metadata for your image. Whenever you take a picture, a set of data known as EXIF (Exchangeable Image File) information is encoded alongside your photo. It’s standard, automatic, and covers information like your shutter speed, aperture, and ISO setting, and so on. When you upload your image to social media this EXIF data is usually retained, and it can be viewed by anyone who knows where to look.
Normally, this data is pretty harmless. It’s interesting for other photographers, but most casual viewers won’t care. But if your camera or smartphone is GPS-equipped, your exact location info is also stored as part of the EXIF data. With GPS systems starting to appear in more and more electronic devices, setting that data loose on the web starts to get a bit more concerning and may become a major breach of your own privacy.
If you’re working out of your professional studio, you won’t mind people being able to find it – but if you are posting photos from your home, you might not feel the same way.
The moral of the story: keep a close watch on your metadata. It can help you gain exposure, and help keep your privacy intact!
If you want to read more about IPTC / XMP standards, click here for a quick overview. It’s rather dry, but some photographers thrive on technical details!
How We Evaluated These Photo Organizer Software
Please note that for the sake of simplicity, I will use the term ‘tag’ interchangeably as a way to refer to metadata, keywords, flags, color codes, and star ratings.
Since the process of organizing an entire photo collection can be extremely time-consuming, it’s important to make sure that the program you’re using is up to the task before you start. Here are the criteria I used while testing and assessing each of the programs in this review:
Does it offer flexible tagging methods?
Every photographer has their own method of working, which is part of what makes each photographer’s style of work unique. The same holds true when it comes to organizational systems. Some people will want to work one way, while others want to invent a new approach. In order to support that, a good photo management program will offer several different methods of organization such as EXIF data, keywords, star ratings, color coding, and flagging.
Does it provide any automatic tagging features?
Some of the photo management programs on the market today offer some interesting automatic tagging options. Lightroom Classic has the ability to automatically tag the faces of the people in your photographs, and thanks to advances in machine learning and artificial intelligence, we’ll soon be able to have additional keyword tags automatically suggested.
Adobe is in the process of deploying an AI platform known as Sensei that will include the feature, and other developers will soon have to follow suit. It may be a while before we find this in every program, but the part of me that hates organizing can’t wait!
Does it provide good filtering and search tools?
Once you’ve actually flagged and tagged all your images, you’ll still need a good way to search through your catalog to find the specific photos you’re looking for. The best photo organizers will also provide intelligent search tools and different ways of displaying your images to help bring clarity to your collection.
Are its tags readable by other programs?
One of the biggest pitfalls of an organizational system is that sometimes, programs change or get discontinued by their developers. When you’ve invested countless hours carefully tagging all your images, the last thing you want is for the developer to close up shop and leave you with an out-of-date and useless cataloging system.
Not all programs have a way to share your tags with another program, but the ability to import a previous cataloging system can be a big help when it comes to future-proofing your carefully organized collection.
Ideally, you’ll want to include the majority of your tags in the IPTC system, but it doesn’t currently support color-coding, star ratings, or flags. You’ll need XMP support for that, but even then, there won’t always be full compatibility between programs.
Is it fast and responsive?
When you’re working with a large collection of high-resolution images, you want to be able to sort through them quickly without having to wait while the program catches up. Some of this will depend on the tech specs of your computer, but some programs handle large files better than others. Good photo management software will read files quickly to let you focus on the task at hand instead of watching a ‘Loading…’ wheel spin.
Is it easy to use?
Right alongside responsiveness, ease of use is a major concern for a photo organizer. Filing is rarely an enjoyable task, but if you have to struggle against your program as well as your lack of interest in organizing, you’re going to wind up putting it off – maybe forever. A program that prioritizes ease of use will make the process much easier. Who knows? You might even find yourself enjoying it.
Is it compatible with multiple operating systems?
Photographers work with both macOS and Windows, although Mac users would probably argue that it’s better suited to their needs. That debate is for another article, but a good photo manager will be available for multiple platforms and multiple versions.
A Final Word
So there you have it: a review of some of the best photo management software available, even though along the way we also discovered some of the worst. At least you won’t have to waste the time finding out for yourself!
After all, you’re going to need that time for actually organizing your photo collection, no matter what program you choose to use. Until AI-powered tagging becomes more widely available to the general public, we’re going to be stuck sorting our photos by hand. But with the right photo manager, you won’t have to wait to build a well-tagged collection.
Now go get organizing!
A second voice for Daminion. Especially if you need a multi-user or web access
I flit between Bridge and LR and really need to commit to one or the other. I’ve had faststone on my PC for as long as I remember (15 years I’m guessing) and it’s still my go to for basic sorting, printing, and their batch tools are fantastic for renaming etc.
ACDSee 4 as well as 6 for Mac are beautiful as described but crash with a late 2013 Mac Pro Cylinder and 16 GB RAM with 60,000 files in external HD.
Is the PC version rock-solid for massive databases or the same?
I have yet to find a tool that can do what DIM does, which is surprising (and impressive for DIM). Do you know of a similar tool that can organize movies?
Does Google Photo’s compete in this category for free Photo management?
Daminion is also a great program, a good option for ACDsee
When dealing RAW files, ACDSEE is slower than XnViewMP. I’m testing both side by side. ACDSEE is slower in loading .NEF files while XnViewMP is bit faster than it.
Absolutely fantastic tips. Thank you!
Hi
Intersting reviews and very thorough. Thank you.
Have you tried Mylio? I think it is missing in your list especially as it is free for up to 25’000 fotos.
For me as a private person automatic calendarial order and facial recognition is key.
best regards
Stephan
PS: I’m not related to Mylio but looking for alternatives as I reached 25’000 fotos and don’t want to use a subscription. So I try digiKam now.
I searched for software for the Mac, your site came up and in the first Paragraph you mention MacOS. The remainder of your article contained suggestions only for Windows. A waste of my time reading it.
Hi Thomas
Great insights. Can I ask your advice??
I have Lightroom 6 and essentially used it to bring photos together, de-duplicate and tag them (about 40,000 photos).
BUT I dont use the editing much at all. I prefer to just use the editing tools in online photo-book publishing sites like Bob Books etc. (Turns out I’m not as into editting as I imagined!)
So… my problem is I find its a pain having photos in Lightroom when I come to order photos online. If I use Blurb then its easy but I’d like more choice (like Bob Books and the like). So I’m thinking of getting everything out of Lightroom and into another cataloguing tool….. BUT I’m worried I’ll just end up in another “walled garden” like Lightroom.
Will ACDsee cause me the same problem? and is it just the case that any catalougue tool will have the same issue??
Thanks for reading….. Peter
Hi,
Thanks for this complete article.
Just a remark, XNViewMP (and the classic version as well, I believe) does support IPTC with a fully featured (but slightly complicated) batch editor and an advanced search able to use IPTC.
Marco,
I assume .. I need .. ACDSee to also print photos? Not mentioned, but is it an option?
I believe Adobe Bridge is available standalone at no charge, from https://www.adobe.com/products/bridge.html
I tried it with my internet modem switched off, and it ran. It has buttons oriented to CC stuff, as expected.
It does not export metadata to CSV or TXT files, which could be a nuisance if you wish to change to a DAM that can import.
Also, on drive C, it maintains an unencrypted “shared cache” which contains file names and keywords. Such info is public, e.g. if you take your computer to a repair shop.
One nice thing that I like: it uses a Windows frame, instead of that stupid frameless motif that came out of the deranged minds at Apple, I think.
Nice reviews, but why was Adobe Photoshop Elements not included?
Great article Thomas. Well written, clear and concise. I am a very senior but learning photo amateur. My primary interest at present is a simple photo organizing program built on a ladder type format with sub-folders within folders with photo labeling or tags, if I am using the term correctly. Any help would be appreciated. I am nowhere near ready to edit photos other than simple cropping. Thanks.
Storm
This is not a reply, but a question for Thomas.
Thomas, I found your piece very helpful. The question I had is that do you have to store and work with the photos on the computer, or can you store the data on a separate hard drive. Its important for me because the photos take up so much memory that they choke the computer?
Also, can I download all the photos into either a separate HDD or computer but then create a separate folder for uploading the pictures I want to carry on my iPhone and iPad?
Regards
Arvind
Hello. Great review. Try to give a look to ZONER PHOTO MANAGER (https://www.zoner.com/), I think it can be a good alternative to ACDSEE.
This is a highly insightful write up and very informative. You could not have put it better.
Another powerful and cost effective tool that has allowed us to share digital assets with others in our organization is DBGallery. I think this should make your list in the next review, we have really found it useful for a lot of our workflow.
Hi Thomas,
Thank you for putting some massive time into this review. I appreciate it very much. I am hoping to share my experience with ACDSee when it comes to the PC / Mac comparision? The Mac version is at version 4 and the PC version is at 10 and after using both theres a BIG difference in the two. The photo industry is shifting to Mac at a mind bending rate and this difference between the two versions is a deal breaker for me. I have liked, owned, and suggested ACDSee to my friends and fellow shooters that need an organizer + editor but did not want to make the commitment toward the Adobe tools… as long as they are PC and intend to STAY on a PC. I have yet another shooter pal who has replaced his old PC with a Mac and is really miffed about the ACDSee version for Mac.
To me, this is reason enough to not use this product as it appears to me to be heading toward a dead end. Thanks Thomas.
Hi, I’m looking for a program allows me sort pics according their formats, I mean, vertical or landscape, what do you suggest?
Thanks.
I am looking to replace Apple Aperture.
Server requirments
Not cloud based.
Runs on Mac or on local apache web server.
Keyword handling
Fast keywording. Aperture allows drag and drop from a list, multiple sets of hotkeys for words used frequently, copy paste of keywords from one photo to another, and keywords organized in folders. Other programs that have good keywording include IMatch and Photomechanic. One of the key aspects of this is to have multiple ways to do things.
Full access to standard metadata: EXIF, ITPC, subject to limits of the file format. (Additional fields are written to sidecars)
Controlled vocabulary. I want an extra step to add a new keyword to my list of keywords. This helps with the the Sommer Vacashun problem.
Hierarchial vocabulary. E.g. Separate entries for Birds -> raptors -> falcon and Planes -> fighters -> falcon. Parents are stored with keywords. Moving a keyword in the master list, or changing spelling, corrects all usage in photos. This can be done as a background task.
Parent items are automatically entered as keywords. (With the correct database linkage, this comes free as a side effect of the point above.
Synonyms — I can define “Picea glauca” as a synonmym for “White Spruce” entering one, enters the other.
Facets: For a set of pictures I want to be able to define a set of facets or categories for collections or folders. Facets would be things like: Weather; Who; Where; Ecosystem; Season; Lighting Not all collections would have all facets, but a collection having a facet would nag me to put it in. A facet would have a negation for not applicable (Weather isn’t applicable inside a house; Who isn’t applicable in a landscape shot.) Facets allow me to go through a collection in multiple passes and get the missing keywords.
Searching
Complex searches: Find all shots between 2012 and 2015 shot in December or January, shot with my Nikon D70, with keyword “snow” rating of 3 or better shot after 3pm in the day. (Yes, I do use searches like that)
Saved Searches. These are the equivalent of smart albums in Aperture. As new pix meet the standards they would be shown.
Version Tracking
Version tracking If a lower resolution, cropped, photoshopped, composited or a black and white image is produced from a master, the system should show that it’s a derived image, and allow access to the master. A master should be able to list derived images. Derived images are not linear but form a multi-branched tree.
If my camera produces JPEG and Raw versions, I want the JPEG to be shown as being derived from the Raw version.
Metadata applied to a master should propagate down to derived images.
Some form of exception handling for this: e.g. -keyword to prevent a people identifier being applied to an image where that person was cropped out.
Ability to track through external editing programs. E.g. If I edit a program in photoshop, it will mark the PSD file as being derived, restore as much of the metadata as the PSD format allows. If Photoshop is used to create a jpeg image, that too is tracked.
Data robustness
All metadata is indexed.
Metadata is also written to sidecar files.
Where possible metadata is written to the image file itself. (optional — can stress automated backup systems)
Through file system watching, name changes and directory reorganization are caught. Relevant sidecars are also renamed, and the database updated with new file location/name. Sidecar contents include the name of their master file.
Should be possible to rebuild entire database from images + sidecars. Should be able to restore all file metadata from database. This requires a lot of under-the-hood time stamps to determine which has priority.
All database actions should be logged and journaled, so they are reversible.
Reasonable speed with catalogs of more than 100,000 images.
Support for previews of all common image formats and most raw formats.
Previews and thumbnails are treated as versions of the master. They inherit metadata.
Nice to have:
Simple non-destructive editing — crop, brightness, contrast.
Rating system
Smart albums
Drag and drop functionality with other mac apps.
Suggestions?
Notes on current state of the art:
Nothing I’ve found supports version tracking, especially through an external program. Lightroom and Aperture both support simple versions — different edits on same master. Aperture supports Stacks — a group of related pictures.
Lightroom: Doesn’t support PNG, very clunky interface, slow on large catalogs;
Mylio home version doesn’t support hierarchical keywords; doesn’t index exif information, does not allow or syntax for searches,
Photomechanic is fast for keywording and culling, but has very limited search capability.
IMatch. Possible contender, Requires MS windows box.
Photo Supreme: Erratic quirks. Crashes. One man shop. Can’t search Exif in useful way.
Fotostation: AFAIK no underlying database. Has to read metadata from images/sidecar files on startup. Slow after 10K images. (They have server based software too that is big bucks.)
Commandline tools
Much of the special features for version tracking could be implemented with scripts using calls to these programs.
ImageMagick — good for whole-image conversions, also can read/write internal metadata and sidecars.
Exiftool — read/write exif data reads most makernotes.
fswatch — not really an image processor, but hooks into the operating system and can alert when files have changed — modified, renamed, moved.
Enterprise level
WebDAM No real information about capabilities on web site.
Extensis. Expensive.
Bynder. Joke program. Cloud based set of shoeboxes.
WIDEN. Cloud only.
Asset Bank. Starts at $500/month for up to 50 users.
Version Control Implementation:
To budnip answers of the form “This is impossible” here’s how version control could be implemented:
For each master image generate a unique ID based on the content of the file. This could be a checksum of the file preview image, or Camera model+serial number + shutter count. The latter is preferred as it can be regenerated. In some cases previews can be modified which changes the checksum
This ID is written to a set of fields in meta data that most editors will leave at least one intact. If the master is unwritable, it’s written to a sidecar file. The ITPC field “Title” is designed for this, despite it’s odd name.
In addition all metadata in the file is slurped into a database.
When an image is edited, a file system watcher notes that the file was opened. The file goes onto the ‘watch’ list.
When a new file appears in a monitored directory tree, it’s noted.
When a file is closed, this is also noted. If there has been a new file created it is checked for metadata. If the new file’s metadata has a match for an existing file, then existing file metadata is used to repopulate missing data in the file. (Photoshop is notorious for not respecting all metadata.)
Database is updated with the new file being marked as derivative of the original file.
optionally a suffix may be added to the new file’s image number, showing whether it derives directly from the original or from another derivative.
Thomas,
I purchased ACDsee and started using it after one of their techs told me that I could tag data using structured Metadata, but that turned out not to be correct. Of course you yourself mentioned that everyone tags differently, and you may wonder what I mean by structured Metadata, which I will try to explain. My images come from a manufacturing environment, and from different sources. I’d like to tag each image with a top-down set of tags. Although my hierarchy is not finalized, it will more or less have the following format:
Location: Lex, Naug, Iser
Source: CAR (corrective action system), VALID (validation), ROUT (routed sort), CATALOG, or PROTECT ( a normal sort)
Source id: CAR#, date
Lot#: self explanatory
Item#: the parent part#
Comp#: the component part number
Customer: customer name
OEM: the customer’s customer (ie FORD, AUDI, VW)
Defect: we have codes for defects
Image id: I imagine this would have to be external and the image would have to be linked
There are a few other “tags” but I imagine the system would work like Excel filtering. I can filter by Item#, by Customer.
In your search, and I’ve looked at a bunch of packages, have you run across any that would have a more elaborate organizing capability? Have been looking for a while.
Thanks.
Marco
marco, try jphototagger